Planning and Follow-up

Planning Division:

It is concerned with preparing the annual (production, investment and operational) plan, and training and development plans of the company.

It consists of two departments and one head unit:

- Planning and Follow-up Department

- Health, Safety and Environment Department

- Companies Qualification Section

Tasks of Planning and Follow-up Department:

It consists of four sections:

1. Production Plan Section
2. Budget Plan Section
3. Estimated Costs Section
4. Institutional Performance Assessment and Statistics Section

1. Production Plan Section

It consists of the following units:

• Production Plan Unit

1. Preparing the annual plan
2. Preparing the five-year plan of upstream activity
3. Preparing the company's productivity for technical activities
4. Preparing the monthly report that supervises the process of implementing the company's plan monthly
5. Preparing the annual report
6. Replying to inquiries received from upstream companies related to the plan and implemented programs
7. Replying to all inquiries received from the Federal Board of Supreme Audit (FBSA) and preparing detailed tables about the plan and its implementation
8. Following up the operations of seismic crews and preparing tables of performance percentages of the implemented programs and weekly reports of their productivity
9. Preparing summaries of the surveys of seismic survey programs
10. Preparing monthly reports of exploratory and evaluation drilling
11. Preparing reports tracking devices for vehicles and equipment.
12. Preparing forms of technical audit on a monthly basis.

Daily Reports and Technical Committees Unit

1. Preparing the daily report of all the activities and events of the company's divisions and departments.
2. Converting circulars to PDF format and loading them to the internal network (Mozilla Thunderbird).
3. Preparing replies to joint technical committees.
4. Preparing security precaution forms on a monthly basis.
5. Following up with e-mail via Mozilla Thunderbird and preparing reply letters, if required.
6. Preparing the oil bulletin for technical events on a semi-monthly basis.
7. Preparing reply letters to all external letters and internal memos.
8. Preparing a report on the percentages of services provided to cost centres in the company.
9. Carrying out all the work assigned to the unit by the department head.

2. Budget Plan Section:

It consists of the following units:

1. Investment Budget Unit
2. Preparing the investment plan
3. Preparing the research and development account plan
4. Preparing the monthly work progress report of investment projects
5. Preparing a monthly report to follow up on investment budget expenses
6. Preparing office forms to follow up on the implementation of investment budget projects
7. Following up on the implementation of government program projects

2. Operational Budget Unit:
3. Preparing the company's plan of the operational and capital budget
4. Preparing a monthly progress report of operational projects
5. Preparing a monthly report to follow up on the implementation of orders on the operational and capital budget
6. Conducting graphic analyses of geological and geophysical studies and seismic crews.
7. Preparing the technical audit report

3. Estimated Costs Section:

It consists of the following units:

1. Local Estimated Costs Unit:
2. Setting the estimated costs of materials included in orders and internal memos by soliciting bids from local markets, previous bids, telephone calls, e-mail or any possible means.
3. Going to local markets, or with a representative of the requesting party, to solicit price proposals for the items whose estimated costs are required, or to confirm their estimated costs.
4. Studying the solicited and previous proposals and making comparisons in terms of type, origin and quantity to reach a reasonable estimated cost
5. Addressing the requesting parties to change the required items in case that they are not available in the local markets and providing possible information that serves the interest of the work
6. Keeping all proposals and introductory letters sent to our company to benefit from them in setting the estimated costs
7. Confirming the estimated costs of specialized projects set by the requesting parties after studying and comparing them

2. External Estimated Costs Unit:

Setting the estimated costs of materials, devices or applications whose estimated costs are beyond the local costs by an amount exceeding (100) million Iraqi dinars. The mechanism for setting the estimated costs is done through the following steps:

1. Relying on the recently concluded referred contracts after verifying their costs and studying the completion of economic feasibility requirements in case they are not included by the technical authorities, taking into consideration the required origin.
2. Relying on the price proposals solicited from specialized companies, as they have been officially contacted to know the prevailing prices in the local and global markets when new materials or materials that have been purchased for many years are received.
3. Updating the new costs of materials according to market variables, constantly seeking out new companies for the purpose of competition, breaking the monopoly, and achieving the desired economic feasibility.
4. The estimated costs are supported in some of the orders received by us when they are set by specialized committees formed pursuant to administrative orders for this purpose.
5. In case it is not possible to obtain the estimated cost of some materials from the markets, companies or previous contracts, an approximate price can be obtained by entering the website of manufacturing companies (factory price) and estimating the other costs and adding them to the factory price, which includes (taxes, customs duties, insurance, transportation) according to the nature of the materials or equipment.
6. Conducting official correspondence with government departments, companies and suppliers approved by Materials and Purchasing Department to know the estimated costs of the required materials and their availability or unavailability.

4. Institutional Performance Evaluation and Statistics Section:
5. Institutional Performance Evaluation Unit:
6. Preparing quarterly institutional performance evaluation reports
7. Preparing annual institutional performance evaluation reports
8. Preparing the work quality report and monthly completion rates of projects
9. Preparing quarterly questionnaires of the department

2. Performance Evaluation and Electronic Automation Unit:
3. Following up on institutional performance evaluation teams
4. Working on an automation program for employees occupying leadership positions.
5. Preparing the strategic plan
6. Preparing the company's status document, based on the EFQM Model
7. Evaluation of similar (peer) departments
8. Replying all inquiries received from the Comprehensive Quality Management and Institutional Development Department.
9. Preparing the evaluation and risk control document.
10. Evaluating performance of seismic crews based on monthly productivity, which is reflected in the production cup equation.